We provide an inclusive, all-in-one service for community schemes, combining administration, accounting, compliance, insurance and practical board support.
We attend to board and member meetings by preparing agendas, accompanying documents and minutes, executing resolutions, maintaining records and administering insurance claim documentation.
We record and interpret business transactions with care throughout the financial year according to accepted standards and the SAIPA Code of Practice.
Draft annual estimates of income and expenditure, proposed monthly levies, cash-flow reviews, special levy calculations and AGM budget support.
Collection and receipt of levies, monthly owner statements, arrear follow-up and reasonable credit control up to legal action.
Verification and payment of accounts, payroll administration, PAYE, UIF and WCA support where applicable.
Separate trust-account management for Bodies Corporate and Homeowners Associations, electronic payments and surplus fund investment.
Issuing clearance certificates to owners on behalf of boards once levies, monies due and legal requirements have been met.
Insurance administration, claim documentation, claim follow-up and scheme-risk coordination for managed communities.
Regular reporting, monthly financial information, compliance records and practical controls for boards.
Support with statutory requirements, meeting procedures, owner rights and limitations under relevant scheme legislation.
Professional communication with boards, members, owners and suppliers to maintain trust and operational momentum.
The original Pro Property service model is broad: administration, accounting, budgeting, levy collection, expenditure control, bank account management, clearance certificates, insurance and reporting all sit in one coordinated management process.
Agendas, minutes, resolutions, registers, correspondence, financial records and insurance claim documents are kept organised and retrievable.
Monthly financial reports and regular management feedback help boards act before small issues become difficult problems.
Trustees and directors receive practical assistance with meetings, decisions, supplier follow-up and owner communication.
Each scheme type has different governance, financial and communication needs. We keep those responsibilities clear.
Tell us about your scheme and we will guide you through the next step.